Accountant -

Accounts Receivable

Are you passionate about working for an organization that serves to empower and uplift students through the education system by removing barriers and helping students realize their fullest potential? Our mission is to surround students with a community of support, empowering them to stay in school and achieve in life. We achieve our mission by hiring bright, creative, and innovative team members who demonstrate a passion for what they do.

If this is you, are you All In For Kids?

Communities In Schools of Central Texas (CISCT) is hiring a full-time Accountant – Accounts Receivable for our Central Office located in Austin, TX.

The Accountant - Accounts Receivable assists in the accounts payable process, support monthly and year-end financial close.

The Accountant works closely with the Senior Accountants and Chief Finance Officer (CFO) and will report directly to the CFO. Due to administrative requirements, this position is not eligible for the agency summer break.

Who we are:

Communities In Schools of Central Texas is a sophisticated 501(c)(3) nonprofit organization with over 35 years in Austin, Texas. We are in strong financial health with six months of reserves and a long history of clean audits.

This is an exciting time to join Communities In Schools. In Fall 2024, we will move into our new 30,000 sq ft headquarters, funded through contributions and New Market Tax Credits. And with our continued growth of services in the Central Texas MSA, we will also grow our Finance Team.

Who you are:

First and foremost, we are looking for amazing people who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change children's lives through education. We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You will be right at home here if you cultivate strong relationships and push yourself, your work, and the people around you to the next level.

What we offer:

CIS offers a competitive salary commensurate with experience in a similar position. The starting salary range for this position is $4,250/mo. Salaries are determined by qualifications and relevant experience. New hires are typically brought into the organization at a salary between the range minimum and midpoint depending on experience and in alignment with internal equity.

Some of our benefits:

• Generous time off includes 4+ weeks of holiday and 2 weeks of vacation time
• CIS pays for 100% of the employee premium for the base medical insurance plan and we provide subsidy to support coverage for spouse/domestic partner and children
• Dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options
• Professional development
• 403(b) retirement plan with an employer match
• Employee Assistance Program (EAP)
• We offer an inclusive environment where staff are encouraged to bring their whole selves to work every day

What you’ll bring:

• Bachelor’s degree in accounting or finance;
• Two (2) to four (4) years of related experience in a similar position is required.
• Accounting experience in a non-profit setting is preferred.
• Solid understanding of general accounting principles and practices
• Analytical mind with strong conceptual and problem-solving skills
• Critical thinker with high proficiency in math
• Proficient with email and MS Office applications, especially Excel and Word
• Experience with accounting software; experience with MIP Abila Fund Accounting systems software preferred
• Excellent interpersonal and communication skills
• Ability to work effectively in a multicultural team environment
• Detail-oriented, with good organizational skills
• Self-motivated, with high initiative and able to work with minimal supervision
• Ability to work in a fast-paced environment with firm deadlines

What you’ll do:

Accounts Receivable

• Maintain all accounts receivable and properly code to grants or programs.

o Maintain and update funder files, including proposals, award letters, contract documentation, and funding records

o Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contacts delinquent account holders to request payment

o Reconciles accounts and researches discrepancies

o Identifies uncollectible accounts, prepares analysis and propose debt allowance

• Enter and record revenue reports, in addition to bank transaction and verified pledges documentation.
• Maintain general ledger and prepare adjusting entries as related to receivable and revenue accounts.

Contracts and Grants

• Prepare and submit grant invoices and grant expenditure reports as scheduled.

o Reviews and reconcile employee time sheets to ensure compliance with approved grant budget

o Monitor, track and review grant expenditures for compliance with accounting standards, internal policies, grant guidelines and regulations through its grant year.

o Follow up as necessary to ensure accurate submission of data and to ensure that proper procedures are being followed.

• Assist in site monitoring visit from the funder as requested.

Cash Management

• Process and record deposit entries to cash log and general ledger
• Assist in bank statement reconciliations

Budget, Financial Reporting, Audit

• Assist CFO in the preparation of the annual budget
• Assist CFO with the preparation of the interim monthly and annual financial statements
• Reconcile general ledger accounts, research discrepancies and report findings
• Provide assistance and financial expertise on preparing grant budget for proposals, or as directed
• Organize and file accounting data in compliance with audit and control procedures per retention schedules.
• Assists with the financial audit by preparing and collecting materials for audit and processing any required adjustments.
• Participate in the CIS team approach to problem-solving and service delivery
• Promote and maintain agency culture, standards, and systems
• Performs related duties as assigned by the CFO and Sr. Accounts

Demonstrate agency core competencies

• Computer Skills

o Demonstrate proficiency with MS Office applications, especially Excel and Word

o Demonstrate ability to use accounting software to accomplish tasks

o Demonstrate ability to formulate appropriate questions to seek out technical support in a timely manner.

o Strategies to retain technical information as relevant to job function, such as the ability to recall technical instructions, policies and procedures.

o Ability to anticipate and respond to technical needs based upon work environment and changing staff needs at local offices, such as requesting more or different computer equipment, software or IT solutions.

• Communication Skills

o Understand the purpose of communication and use the appropriate method of communication for the situation

o Use clear and specific language utilizing “I” statements

o Display active listening skills (e.g., reflecting, body language, asking for clarification, etc.)

o Respond to phone and email messages in a timely manner

o Use discretion when sharing information

o Establish a system for information sharing and follow-up

Values & Leadership Competencies

Overall Values:

• Relationships. Cultivating Relationships That Work
• Impact. Driving Student-Centered, Measurable Impact
• Equity. Being Boldly Race, Equity, and Justice-Forward
• Learning. Reflecting on Our Practice, Improving for the Future
• Sustainable Excellence. Prioritizing Sustainable Excellence

Relationships

• Equitable and Effective Management
• Building Relationships Across Lines of Difference
• Developing Our Team Members Through Challenge and Support
• Modeling High-Trust Behaviors
• Sharing Power and Responsibility

Impact

• Data-Driven Management
• Grounding Decisions in Data
• Modeling Humility & Transparency
• Centering Marginalized Voices

Equity

• Owning Our Personal Growth on Racial Justice, Equity, Inclusion and Belonging (REIB)
• Advocating for our team members (especially those at the margins)
• Preventing, disrupting
• Remedying harm

Learning

• Codifying Bright Spots
• Owning Our Impact
• Creating the Conditions to Grow from Mistakes
• Building for the Long-Term
• Seeding Creativity and Innovation

Sustainable Excellence

• Thinking in Structures and Systems
• Finding Efficiencies
• Setting and Honoring Boundaries and Negotiating Tradeoffs
• Evaluating Process and Outcomes

Reporting structure:

This position is supervised by the Chief Executive Officer and supervises four accounting department staff members.

Learn more about our Values

Communities In Schools of Central Texas is an equal-opportunity employer.