Accounting Manager

Are you passionate about working for an organization that serves to empower and uplift students through the education system by removing barriers and helping students realize their fullest potential? Our mission is to surround students with a community of support, empowering them to stay in school and achieve in life. We achieve our mission by hiring bright, creative, and innovative team members who demonstrate a passion for what they do.

If this is you, are you All In For Kids?

Communities In Schools of Central Texas (CISCT) is hiring a full-time Accounting Manager for our Central Office located in Austin, TX.

The Accounting Manager is responsible for the review, analysis and maintenance of the general ledger, leading the period-end close process and supporting the preparation of accurate and timely financial statements. The Accounting Manager will prepare all general ledger journal entries and will complete monthly general ledger account reconciliations. Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Who we are:

Communities In Schools of Central Texas is a sophisticated 501(c)(3) nonprofit organization with over 35 years in Austin, Texas. We are in strong financial health with six months of reserves and a long history of clean audits.

This is an exciting time to join Communities In Schools. In Fall 2024, we will move into our new 30,000 sq ft headquarters, funded through contributions and New Market Tax Credits. And with our continued growth of services in the Central Texas MSA, we will also grow our Finance Team.

Who you are:

First and foremost, we are looking for amazing people who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change children's lives through education. We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You will be right at home here if you cultivate strong relationships and push yourself, your work, and the people around you to the next level.

What we offer:

CIS offers a competitive salary commensurate with experience in a similar position. The salary range for this position is $6,500/mo - $7,500/mo. Salaries are determined by qualifications and relevant experience. New hires are typically brought into the organization at a salary between the range minimum and midpoint depending on experience and in alignment with internal equity.

Some of our benefits:

• Generous time off includes 4+ weeks of holiday and 2 weeks of vacation time
• CIS pays for 100% of the employee premium for the base medical insurance plan and we provide subsidy to support coverage for spouse/domestic partner and children
• Dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options
• Professional development
• 403(b) retirement plan with an employer match
• Employee Assistance Program (EAP)
• We offer an inclusive environment where staff are encouraged to bring their whole selves to work every day

What you’ll bring:

• Solid understanding of general accounting principles and practices
• Knowledge of OMB Uniform Guidance section 2 CFR Part 200
• Experience working with operating budgets of at least $10mm
• Proficient with email and MS Office applications; Intermediate level skill in Excel
• Experience with accounting software; experience with MIP Abila Fund Accounting systems software preferred
• Excellent interpersonal and communication skills
• Ability to work effectively in a multicultural team environment
• Analytic and detail-oriented, with good organizational skills
• Self-motivated, with high initiative and able to work with minimal supervision
• Ability to work in a fast-paced environment with firm deadlines
• Experience in nonprofit accounting including fund and grant accounting, compliance and reporting preferred

What you’ll do:

Accounts Payable
• Reviews and posts Accounts Payable entries and payment reports
• Select vendor invoices for payment in accordance with timeliness and cash flow requirements
• Reconcile accounts payable transactions, prepare analysis of accounts as requested
• Prepares and enters journal entries for shared costs
• Reconciles gift card transactions, requests refunds, prepares analysis
• Identifies and prepares sales tax requests for reimbursement to the Comptroller of Public Accounts
• Monitors unclaimed checks, follows up with vendors, submit annual report for unclaimed property to the Comptroller of Public Accounts
• Prepares year-end 1099 filings
• Assist in the external audit process, specific focus on collecting key financial and accounting data
• Ensure compliance with CIS financial policies

Payroll
• Review payroll processing reports prior to submission
• Review federal and state payroll reports (monthly, quarterly, and annually)
• Review, verify and ensure proper accounting and accuracy for all payroll transactions, benefits, and accruals
• Review employer and employee contributions

Accounts Receivable
• Review and record payments and transactions related to accounts receivable
• Reconciles accounts and researches discrepancies

Balance Sheet
• Reconcile prepayments and accruals, as part of month end close process
• Perform period-end accruals, prepare accounting schedules, and month end journal entries to ensure the necessary support and documentation has been attached
• Participate in financial statement audit; responding to test questions and providing selections for testing, and answering auditors' inquiries
• Assist with annual tax informative return preparation
• Take on ad hoc/special projects as needed

Contracts and Grants
• Assists Sr. Accountant: Grants with reviews and reconciliations of employee time sheets to ensure compliance with approved grant budget
• Monitor expenses for allowable uses of grant funds, ensures compliance with accounting standards, internal policies and donor conditions and/or restrictions

Cash Management
• Assist in bank statement reconciliations
• Monitor outstanding checks

Budget, Financial Reporting, Audit
• Prepare monthly and annual financial statements
• Support CFO in managing accounting functions to ensure proper execution of all accounting activities
• Prepare interim monthly and annual financial statements
• Reconcile general ledger accounts, research discrepancies and report findings
• Prepare analysis as directed
• Assist CFO in the preparation of the annual budget
• Organize and file accounting data in compliance with audit and control procedures per retention schedules.
• Assists with the financial audit by preparing and collecting materials for audit and processing any required adjustments.
• Participate in the CIS team approach to problem solving and service delivery
• Promote and maintain agency culture, standards, and systems
• Performs related duties as assigned by the Chief Finance Officer

Demonstrate agency core competencies:

Computer Skills
o Demonstrate proficiency with MS Office applications; Intermediate Excel level skills
o Demonstrate ability to use accounting software to accomplish tasks
o Demonstrate ability to formulate appropriate questions to seek out technical support in a timely manner.
o Strategies to retain technical information as relevant to job function, such as the ability to recall technical instructions, policies and procedures.
o Ability to anticipate and respond to technical needs based upon work environment and changing staff needs at local offices, such as requesting more or different computer equipment, software or IT solutions

Communication Skills
o Understand the purpose of communication and use appropriate method of communication for the situation
o Use clear and specific language utilizing “I” statements
o Display active listening skills (e.g., reflecting, body language, asking for clarification, etc.)
o Respond to phone and email messages in a timely manner
o Use discretion when sharing information
o Establish a system for information sharing and follow-up

Reporting structure: This position reports to the Chief Finance Officer and supervises the Junior Accountant and Procurement and Payroll Specialist.

Worksite: This position is on-site, full-time and works out of the CIS Administrative office in Austin, Texas.

Learn more about our Values

Communities In Schools of Central Texas is an equal-opportunity employer.